1.Greeter – Greeting guests, clients and candidates at the front desk by creating a welcoming and accommodating atmosphere. Notifying and finding the appropriate employee to deliver guests in a timely manner.
2.Researcher – Researching guests prior to their arrival in order to create a more personalized experience.
3.Organizer – Coordinating and working closely with building management to streamline guest arrival process. Maintain visitor and guest list.
4.Innovator – Working closely with office operations and facilities team on innovative ideas for the guest experience.
5.Local Resource – Be a resource for our guests and staff – strong knowledge of transportation and amenities in the surrounding area.
6.Host – Answering of and focusing on guests and staff at the host area and entering the office.
7.Operator – Answering the main phone line and directing telephone traffic to the appropriate employee in a timely fashion.
8.Owner – Maintaining the conference room calendars to book events and meetings. Supporting on catering ordering / setup. Setting up and managing *** equipment. Assisting meeting participants as required including client meetings / zoom meetings, etc.
9.Knowledge Expert – Responsible for full knowledge of meetings to prepare and organize rooms ahead of meetings.
10.Coordinator – You will work with various vendors to assist colleagues and clients on many tasks. Outgoing shipments, room conflicts, business cards, etc. all go through you.
11..Administrator – Assisting with office supplies, food / beverage ordering, scanning/copying, access card printing, mail distribution, courier services, office equipment and other facilities operations as required. Provide support where necessary to all departments both in the local office and across regions.
12.Office Support – Organizing and maintaining professional and clean environment for all public work areas; pantries and printer stations. Assisting and liaising with Building Management on office facilities maintenance.
1.Dependable and timely
2.A College degree is required & equivalent of 2-3years administrative/receptionist experience preferred
3..The ability to handle all interactions with a high level of professionalism
4..Ability to work well independently and be self-motivated
5..Superior written and verbal communication skills
6..A demonstrated ability to read and understand people
7..Excellent written communication and verbal communication in English and local language
8.High energy and an ability to succeed in a fast-paced high demand role
9.Ability to multi-task and prioritize
10.Superior attention to detail
11.Strong initiative and proactivity
12.Ability to interact with all levels of the firm’s employees, executives and clients
13.Roll up your sleeves and get the job done attitude
14.Self-starting capabilities and ambition to move forward and up
15.Ability to pivot quickly and effectively